Are you overwhelmed and exhausted AND have too much to do? Are you wondering how you are going to do everything? The thought of it all makes you more tired?
I came up with this strategy when I found myself overwhelmed. The result of SWATS
is my “new and improved to-do list.”
Stop Stop when you can stop.
Write Grab a notepad. Write down all the things that come to your mind; all your “to-do’s.” Don’t worry about the order or organizing the items.
Arrange Arrange the items in groupings. Use one sheet of paper or a number of sheets depending on what works best for you. Categories may be as follows: calls, at computer, errands, actions, and waiting for.
Time Note the amount of time for each task, in minutes, next to each item (as posted on a February 22nd, 2013 Facebook post).
Schedule Map out when you can tackle each task and schedule it!
Key things to remember: We can only do so much, be realistic about what you can do in one day (given interruptions, e-mails, phone calls, your energy level). Group like things together and take care of as many of the same tasks in one segment as possible- this approach helps those who want better focus.
Apple users: Use reminders and have a page for each category.
Check out “Getting Things Done” by David Allen- he has great ideas. I learned about “Waiting For” in his book. Changed my life!